UNC Charlotte Special Collections J. Murrey Atkins Library - Special Collections & University Archives

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Student Activities Office records

 Collection
Identifier: UA0161

Scope and Contents

The Student Activities Office Records cover the period of the early 1970s to the early 2000s and document the administrative functions of the office, including the development of budgets, creating of reports, conducting of surveys, and scheduling of events. Also documented are the work of various committees; the renovation and expansion of related facilities, such as the grand opening of the Student Activity Center in 1997; and the planning and promotion of programs, exhibits, and annual events, such as Homecoming and the International Festival. Select material from the Student Government Association (SGA) and administration of student clubs and organizations can also be found in this collection, as can documentation of the Leadership Fellows program.

Not included are posters from sponsored events. These items can be found in the Campus Activities Board records.

Dates

  • 1963, 1974-2003

Creator

Conditions Governing Access

This collection contains some restricted material. Certain program files and a file concerning nominations for a Women of the Year award are restricted and must be reviewed by archives staff for Personally Identifiable Information (PII) before access can be granted.

Conditions Governing Use

Copyright held by UNC Charlotte. It is the patron's obligation to determine copyright or other case restrictions when publishing or otherwise distributing materials found in the collections.

Administrative Structure

The Student Activities Office was a unit of Student Union, Activities and Recreation (SUAR) within the Division of Student Affairs. As of 2017, its subunits included the Center for Leadership Development, the Multicultural Resource Center (begun in 2000), Religious and Spiritual Life, Student Niner Media, the Venture program, and Student Involvement, which includes Student Organizations, Student Government, and the Campus Activities Board (formerly University Program Board). The office also sponsored programming and Homecoming events.

In 2018, the Division of Student Affairs underwent restructuring. Some of the offices previously under the purview of the Student Activities Office were merged into the new Office of Identity, Equity and Engagment, which reports directly to the Dean of Students Office. SUAR was renamed Student Venues and Engagement; the Student Activites Office was eliminated; and the offices previously under its purview were assigned to report directly to Student Venues and Engagement, which now includes the Cone University Center; Conferences, Reservations and Event Services; Leadership and Community Engagement; Office of Fraternity and Sorority Life; Popp Martin Student Union; Student Activities Center and Venue Management; Student Involvment; Student Niner Media; and Venture Outdoor Leadership.

Extent

10.633 Linear Feet (24 boxes - 19 legal document cases; 3 letter document cases; 1 slim letter document case; 1 record carton)

588 Megabytes

Arrangement

Originally received in six accessions of overlapping chronology, these records have been merged into a single collection. For the most part, each accession has been maintained physically together in sequential boxes. Intellectually, however, the files have been rearranged from multiple groupings of alphabetical subject files or files with no discernable arrangement into the following six series to aid in discovery:

Administrative Records; Events and Exhibits; Facilities; Student Clubs and Organizations, Leadership Programs, and Student Government; Memorabilia; and External Storage Media and Compact Discs.

See the Scope and Contents note for each series for further arrangement information.

Related Materials

Campus Activities Board Records (UA0159)

Student Government Association Records (UA0237)

Student Clubs and Organizations Records (UA0563)

Multicultural Resource Center Records (UA0107)

Dean of Students Records (UA0116)

Student Affairs Vice Chancellor (Bonnie Cone) Records (UA0101)

Student Affairs Vice Chancellor Records (UA0091)

Processing Information

In 2017, 9.167 linear feet of contracts, receipts, invoices, check requests, memoranda about student payroll, purchase orders, and other student-related records were discarded per retention schedule (see GU6, GU80, GU87).
Title
Student Activities Office records
Status
Completed
Author
Olivia Eanes
Date
June 2017
Description rules
dacs
Language of description
English

Repository Details

Part of the University Archives, J. Murrey Atkins Library Special Collections and University Archives, UNC Charlotte [All collections not yet online. For assistance, contact Special Collections: spec-coll@uncc.edu; 704-687-1170] Repository

Contact:
Atkins Library, UNC Charlotte
9201 University City Blvd
Charlotte NC 28223 United States